FAQ – Frequently asked questions

Here you will find answers to the most important questions on topics such as the selection process, funding commitments, fund withdrawal, and our consulting services. If you still have questions, please contact the person responsible for your program directly.

For Applicants

You can find an overview of the projects supported by Stiftung Charité so far here.

Stiftung Charité can only support projects that fall within the scope of its current funding programs. If you are unsure or have any questions, please contact us directly.

All information regarding the application process can be found on the respective websites of the individual funding programs. Applications are to be submitted exclusively online.

Our funding programs have varying application periods and deadlines. Detailed information is available on the respective websites of each program. Current calls and upcoming deadlines are also listed on our homepage.

The selection criteria vary depending on the specific funding program. Detailed information can be found on the respective websites of the specific program you wish to apply for.

Stiftung Charité aims to keep the time between the application deadline and the final funding decision as brief as possible. For funding programs with annual calls, this period is approximately four months. In other programs, the process can be significantly shorter due to different program-specific selection procedures. For further details, please refer to the respective program websites.

Once a final funding decision has been reached, Stiftung Charité will promptly inform all applicants of the outcome via email. In the event of a positive decision, grant approval documents will be issued in both digital and printed form within a few weeks.

All selection processes are multi-stage. The final funding decision is usually made by Stiftung Charité’s Board of Trustees. For the Max Rubner Award, a specially appointed jury makes the final decision. Decisions regarding project and event funding are made by the Executive Board of Stiftung Charité.

In most programs, reapplications are allowed. For individual guidance, please reach out directly to the designated contact person for the program.

Yes, this is generally possible. However, we recommend that you first reach out to the designated contact person for each program before proceeding.

Yes, you may apply to funding programs across different focus areas. Many recipients of Stiftung Charité funding have been supported in multiple areas. An overview of all funded individuals from the past ten years can be found here.

Yes, if you have any questions about your project or the application process, please contact the respective program manager directly before submitting your application:

Most Stiftung Charité events are invitation-only and invitations are sent via email. If you’re interested in being included in the relevant mailing lists, please reach out to Mrs. Tanja Treysse at treysse(at)stiftung-charite.de / +49 (0)30 450 570 509.

For Grantees

Typically, the program manager responsible for your funding at Stiftung Charité will notify you of the positive decision personally via email. You will also find the relevant contact details in the grant approval documents, which you will receive digitally as well as printed a few weeks after the funding confirmation.

For purely administrative or technical questions regarding fund disbursement, please contact Ms. Mandy Haase at haase(at)stiftung-charite.de / +49 (0)30 450 570 – 517.

The disbursement of funds from Stiftung Charité is handled by the third-party funding office of your institution. Staff at Charité – Universitätsmedizin Berlin can find extensive information on third-party funding and project management on the intranet pages (e.g., via the GB Research Service). We recommend to familiarize yourself with these details promptly after your funding is approved.

Together with your grant documents, you will receive a disbursement plan from Stiftung Charité. Please use this plan to outline the scheduled release of funds in installments from the start of the project over the entire funding period. The funds will be transferred by Stiftung Charité to the account specified by receiving institution. Additional details on the disbursement process can be found in Stiftung Charité’s grant conditions (Bewilligungsgrundsätze).

You are encouraged to mention your funding by Stiftung Charité in all personal and project-related materials (CV, homepage, email signature, etc.) using the phrase: “funded by Stiftung Charité.” Additional details on how to reference your funding can be found in your grant approval documents.

Our logo, which may be used on presentation slides or other public materials, is available for download here. Please coordinate with your contact person at Stiftung Charité before using the logo.

Any deviations from the approved project require Stiftung Charité’s written consent. To request a reallocation or repurposing of the approved funds, please fill out the designated form, sign it, and send it to Stiftung Charité’s Berlin head office. The corresponding form can be found here.

Increasing an existing grant is generally not possible. Please contact your designated contact person at Stiftung Charité for further guidance.

Yes, a cost-neutral extension of the project period is generally allowed but requires prior written approval from Stiftung Charité. Please use the relevant application form for this purpose.

If you need to extend the originally planned funding period by no more than three months without incurring additional costs for Stiftung Charité, this can be done without a formal application or approval.

No, there is no formal requirement to submit interim reports. However, for projects lasting longer than two years, Stiftung Charité reserves the right to request progress reports.

At the end of the project period, you will receive an email with final documentation to complete. This includes both the financial closure as well as a substantive final report. The form for the final report is also available here. For the science x media Tandem Program, please use the following form.